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Delegate Logistics
Made Simple

From visa on arrival to airport transfers, hotel blocks, and ground transport — AVE Egypt handles every detail so your delegates arrive ready for the event.

4
International Airports
90+
Countries with VoA
48h
Visa Processing
500+
Delegate Movements/Year
Entry Requirements

Visa — Fast & Straightforward

Egypt offers visa on arrival to delegates from over 90 countries. AVE Egypt provides visa support letters and invitation documents for all attendees.

Country / RegionEntry MethodDurationNotes
EU & SchengenVisa on Arrival30 daysAvailable at all international airports
United StatesVisa on Arrival30 daysUSD 25 fee at port of entry
United KingdomVisa on Arrival30 daysAvailable at Cairo, Hurghada, Sharm airports
Gulf States (GCC)Visa Free90 daysNo visa required for most GCC nationals
Chinae-Visa30 daysApply online before travel
IndiaVisa on Arrival30 daysUSD 25 fee, valid passport required

* Visa regulations change. AVE Egypt confirms current requirements for your delegation before every event.

Air Connectivity

Four International Gateways

Egypt is served by four international airports with direct links to Europe, the Gulf, and Asia.

CAI
Cairo International Airport
Cairo
Transfer: 25–45 min to city centre
EgyptAirEmiratesLufthansaAir FranceTurkish AirlinesQatar Airways
Terminal 3 handles most international flights
SSH
Sharm el-Sheikh International
Sharm el-Sheikh
Transfer: 20–35 min to resort strip
EgyptAirEasyJetTUIRyanairWizz Air
Charter-heavy; check direct routes from your market
HRG
Hurghada International Airport
Hurghada
Transfer: 15–25 min to resort area
EgyptAirCondorTUIRyanairSmartWings
Major European charter hub for incentive groups
HBE
Borg El Arab Airport
Alexandria
Transfer: 45–60 min to city centre
EgyptAirflydubaiAir Arabia
Growing hub; Cairo connection available
Ground Transport

Seamless Delegate Movement

AVE Egypt coordinates all ground logistics — from airport meets to inter-city transfers and excursion coaches.

Private Transfers
Door-to-door coach or sedan transfers for delegates. AVE Egypt arranges all ground transport with professional drivers and meet-and-greet service.
Ideal for: All group sizes
Domestic Flights
EgyptAir connects Cairo to Sharm el-Sheikh, Hurghada, and Alexandria in under 90 minutes. Ideal for multi-city programmes.
Ideal for: Multi-city programmes
VIP Buses
Air-conditioned luxury coaches for group airport runs and city tours. Fleet includes 20-, 35-, and 55-seat vehicles.
Ideal for: Groups 20–500 pax
Nile Cruises
Private Nile cruiser charters for gala dinners and team excursions. A signature Egypt experience available in Cairo.
Ideal for: Gala evenings & excursions
Hotel Blocks

Negotiated Group Rates

AVE Egypt holds pre-negotiated hotel blocks at properties in all four MICE cities. You get preferred rates, guaranteed inventory, and unified billing.

5-Star Luxury
USD 200–450/night
Four Seasons, Hyatt Regency, Kempinski, Ritz-Carlton
Negotiated group rates typically 20–30% below rack
4-Star Business
USD 90–180/night
Marriott, Hilton, Sheraton, InterContinental
Best value for large delegations; meeting facilities on-site
3-Star Standard
USD 50–90/night
Ibis, Novotel, Holiday Inn Express
Suitable for extended delegate stays or staff accommodation
Destination Essentials

Practical Information

Key facts your delegate brief should include.

Currency
Egyptian Pound (EGP). USD and EUR widely accepted in hotels and venues.
Time Zone
UTC+2 (Eastern European Time). No daylight saving since 2011.
Language
Arabic is official. English widely spoken in hotels, venues, and tourist areas.
Climate
Hot and dry. Cairo 20–35°C most of year. Coastal cities cooler in winter.
Power
220V / 50Hz. Type C & F sockets (EU standard). Adaptors available at hotels.
Medical
International hospitals in all four cities. AVE arranges on-site medical for events 500+ pax.

Need a Delegate Logistics Plan?

Share your event dates, delegate count, and origin countries. We'll build a complete logistics plan including visa support, hotel block, and ground transport schedule.

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